Executive Assistant

The Executive Assistant directly supports the Executive Director and Board of Trustees of the Museum of Contemporary Art North Miami. S/he schedules and manages the Executive Director’s calendar and provides general administrative support to the Director and other management as necessary.

Primary Areas of Responsibility:

  • Support the Executive Director in administrative and clerical tasks
  • Provide daily updates to the Executive Director to effectively communicate the status of staff schedules, projects, pending appointments and other issues as they arise
  • Prepare agenda, organize and administer weekly staff meetings
  • Prepare document and policy statements, letters and correspondences
  • Manage phone calls and emails
  • Assist in the preparation, proofreading and editing of significant correspondences
  • Research records and tabulate information as required
  • Provides answers to inquiries from the general public, public officials, City employees or other individuals requesting assistance or information.
  • Make travel arrangements for Executive Director, as needed
  • Act as liaison between City of North Miami and MOCA’s Executive Director
  • Act as liaison for MOCA Board of Trustees and Director, both internally and externally
  • Organize and schedule Trustee orientations, handbooks, produce formal letters of acceptance and completion of terms for Trustees
  • Maintain Board member files, Board meeting documentation and meeting minutes
  • Organize, schedule and prepare materials for Board and committee meetings, including Board Orientation information and Board packets.
  • Cover the museum’s reception desk as needed.
  • At the direction of the Executive Director, assist other MOCA staff with clerical and administrative tasks as necessary and assigned.

Reports to: Executive Director

Functional relationships. Within the Museum, all staff, but especially: Director of Development, Curator of Education, and Director of Operations

External relationships: City of North Miami departments, especially the City Manager’s office; outside patrons, artists, PR company, vendors, production companies, rental companies, and the general public.

Position: Normal working hours will sometime include evenings, weekend and holidays.Requirements:

  • Associates degree
  • 3-5 years’ experience as an Administrative or Executive Assistant
  • Knowledge of business vocabulary and standards for office communications;
  • Proven ability to read and interpret organizational policies, contract, grants and other work-related documents
  • Proven ability to abide by confidentiality requirements
  • Advanced time management skills
  • Ability to work under pressure in a professional manner
  • Ability to multi-task and prioritize multiple assignments
  • Ability to track and manage both short- and long-term projects


  • Proficiency in Microsoft Office Suite
  • Superior office skills
  • Strong interpersonal communication skills
  • Maturity and good judgment
  • Capable of communicating with a diverse range of individuals
  • Strong initiative, problem solving skills
  • Able to provide support to a variety of projects, with the ability to follow through to completion
  • Detail oriented and able to adapt to changing priorities with ease

Applicants: Please email a cover letter, resume and three references to [email protected] with subject EXECUTIVE ASSISTANT.  No phone calls please.

About MOCA

Established in 1994, the Museum of Contemporary Art, North Miami, is dedicated to making contemporary art accessible to diverse audiences – especially underserved populations – through the collection, preservation and exhibition of the best of contemporary art and its art historical influences. The Museum, a department of the City of North Miami, is operated by the City in partnership the Museum of Contemporary Art, Inc., a non-profit institution headed by a Board of Trustees composed of community members dedicated to the MOCA’s mission.



Reports to: Curator of Education


  • Prior experience working or volunteering with children ages 6 – 13
  • Minimum one (1) season as summer camp volunteer or one (1) season of paid experience with a summer camp, school or recreational program; one (1) year prior experience instructing children in a recreational setting, in any of the following areas: visual arts, fashion design, craftsmanship or fine art.
  • Must be 15 years or older.
  • Effective written and oral communication skills;
  • Ability to enforce museum specific etiquette with students;
  • Be able to work collaboratively and inclusively with all constituent groups of students, teachers, museum staff and visitors;
  • Ability to convey a professional appearance and attitude


Counselors will supervise children ages 6 through 13 years old, during the MOCA Summer Arts Camp & Dynamic Design Camp. This is a temporary position (June 10th – August 17th), responsible for assisting MOCA Summer Camp Educators and actively participating in daily indoor & outdoor recreational activities to include: figure drawing, site-specific installation, sculpture, craftsmanship, weaving and beading techniques, three dimensional works, portraiture, furniture design, mold making, linoleum stamping and other visual art related activities. This position works under the direction of the Education Curator and MOCA Education summer staff to provide well-organized and continuous supervision of campers during each 2 week camp session. We are seeking enthusiastic and energetic individuals to join our team, and aim to bring new and exciting programs to campers while creating a safe and fun experience through the art making process. 


  • Assisting MOCA Educators in supervising and ensuring a safe and healthy environment, both physically and mentally, during instructional time at MOCA’s Summer Arts Camp.
  • Be responsible for the general safety, development, growth, and achievement of the participants in his/her group; report concerns to leadership.
  • Organize and provision a variety of small and large group activities each week in accordance to MOCA Educators’ class curriculum. Activities include art projects, games, field-trips and final studio showings. This also includes time spent on the bus and during snack & lunch.
  • Manage children’s behavior and act as a role model and mentor. Model constructive participation in all daily activities and field trips.
  • Lead children through the day-to-day operation of camp, including set up and clean-up of equipment and supplies for camp activities.
  • Communicate with campers’ parents/guardians regarding experiences and report concerns to camp leadership.
  • Ensure all children in assigned group are accounted for onsite, and on field trips; conduct headcount for groups when loading buses, upon trip arrival/departure and throughout the day.
  • Know, enforce, and follow all safety guidelines associated with the camp and all program areas.  This includes but is not limited to being responsible for your campers’ safety and their whereabouts at all times onsite, and on field trips.
  • Ensure campsite is presentable at all times, and is kept clean, organized and free of litter.
  • Interact effectively and professionally with fellow employees, program participants, supervisors, staff, instructors and the general public.
  • Assist in maintaining accurate program records including incident reports, logbook documentation, and daily attendance.
  • Know and understand ALL emergency procedures associated with the camp program.
  • Punctuality and regular attendance are essential functions of position.
  • Performs special projects and other duties as assigned.

Preferred Qualifications:

  • Ability to exhibit the energy and physical stamina to work with children of varying ages.
  • Ability to work as a member of a team and the ability to accomplish tasks with little direct supervision.
  • Ability to deal with stressful conditions in a calm and professional manner.
  • Skill to work with children of various ages by demonstrating patience, enthusiasm, and the ability to handle disruptive children effectively.
  • May be required to lift and carry up to 50 lbs. in various forms.
  • May be required to work outside for extended periods of time.
  • May be required to sit, stand, or maintain physical activity for extended periods of time.

Terms of employment: Seasonal employment; not to exceed 40 hours a week for the duration of the contract; All Summer Arts Camp Counselors must participate in a mandatory training on June 7th, 2019; This position requires a level II background check, which includes fingerprinting.

Rate of Pay: $9.00 per hour

Applicants: Please email a cover letter, resume and three references to [email protected] with subject SUMMER ARTS CAMP COUNSELOR.  No phone calls please.


Reports to: Curator of Education


  • Candidates must have a college degree. Preferably a Bachelors in Education, Art, Art History or a related discipline;
  • Must have 2 years of experience in the Visual Arts field
  • Minimum 1 year experience working with children in an educational setting;
  • Effective written and oral communication skills;
  • Ability to enforce museum specific etiquette with students;
  • Be able to work collaboratively and inclusively with all constituent groups of students, teachers, museum staff and visitors;
  • Ability to convey a professional appearance and attitude


MOCA North Miami is looking for Art Camp Educators to implement and support our seasonal camp initiatives, including our MOCA Summer Arts Camp sessions beginning on June 10th– August 17th, 2019. Each session includes 2 weeks of instruction in Visual and Design Arts. The instructor will lead day camps at the Museum for children ages 6-13.


  • Implement creative and engaging curriculum for MOCA camp themes
  • Submit written lesson plans, and additional supply lists within budget by the museum deadline
  • Maintain a positive and enthusiastic attitude with staff, parents, and campers
  • Ensure that activities are effectively and safely implemented following risk management protocol
  • Responsible for the supervision all children during class time, including but not limited to any emergency situations that may arise
  • Demonstrate effective problem solving skills, patience, and flexibility
  • Oversee behavioral plans and manage discipline issues, creating and coordinating safe and enjoyable activities for all campers
  • Create accurate pre and post assessments of all campers by using guidelines dictated by The Children’s Trust
  • Set up, break down and clean the classroom on a daily basis
  • Participate as a MOCA representative during the biweekly field trip
  • Maintain a consistent and punctual schedule
  • Manage final presentation on a biweekly basis
  • Utilize Teen Counselors, Interns and Volunteers in the classrooms to support instruction
  • Other responsibilities as requested

Preferred Qualifications:

  • Experience in a variety of art making skills including drawing, painting, ceramics, and sculpture;
  • Experience in the arts;
  • Currently has a Professional Educator Certificate, or pursuing certification;
  • Proficiency in a foreign language desirable: Spanish or Creole

Terms of employment: Seasonal employment; not to exceed 40 hours a week for the duration of the contract with a minimum of 35 hours a week; All Summer Arts Camp Educators must participate in a mandatory training on June 8th, 2019; This position requires a level II background check, which includes fingerprinting.


Applicants: Please email a cover letter, resume and three references to [email protected] with subject SUMMER ARTS CAMP EDUCATOR.  No phone calls please.



The Registrar is responsible for a broad range of registration functions of which primary duties include the care, maintenance, and preservation of art works in the Permanent Collection and the performance of registration functions relative to temporary exhibitions including loan agreements, condition reports, insurance, transit arrangements and documentation. The Registrar develops and refines record keeping systems; establishes new records; develops and enforces protocol for storage, transport, and all movement of objects. The Registrar reports directly to the Exhibitions & Project Manager.

Exhibition Planning and Realization  

  • Prepares and distributes loan agreements
  • Facilitates the shipment and transit of all exhibition objects
  • Responsible for incoming and outgoing condition reporting
  • Maintains Embark software to reflect all MOCA exhibitions and insurance coverage
  • Supports curator and Exhibitions and Project Manager in the development of temporary and permanent collection exhibitions as needed
  • Coordinates and clears rights and reproductions

Collection Management

  • Maintains Embark collections management software, which includes: updated artist, donor, and object information; condition report and, if applicable, conservation history; appraisal or valuation; location record; id photos and, as needed, high resolution photos for reproductions. 
  • Secures on-site and off-site storage for the permanent collection as well as objects on loan
  • Coordinates activity for the care of the collection with outside contractors including –but not limited to— conservators and photographers
  • Prepares collection objects for use on the MOCA website, insuring the quality of the images and “tombstone” information is accurate
  • Oversees the preparation of collection objects for display in well as in cameo exhibitions
  • Contributes to the development of budgets for collection storage, conservation, documentation and presentation
  • Receive, photograph, catalog, research, and prepare for display or storage all objects, photographs, archival documents, and library materials entering the museum’s collection. Manage all paper and digital documentation related to accessions, loans, transfers, and other collections-related transactions.
  • Insures that the environmental conditions in the MOCA facility meet the standards of the American Alliance of Museums (AAM). Responsible for the monitoring of the storage and exhibition space in regards to temperature/ humidity, environmental hazards safety, cleanliness, and ongoing maintenance concerns.

Contributes to the Museum as a Whole

  • In collaboration with the Exhibitions and Education Departments, supports programming related to current exhibitions and presentations from the permanent collection as needed
  • Takes part in the implementation of the Museum’s Emergency Plan
  • Monitor climate conditions to ensure that MOCA meet museum standards
  • Contribute to the success of after-hours museum events (receptions, programs)
  • Carries out other duties as assigned

Reports to Exhibitions & Project Manager

Supervises: Interns

Functional relationships: Within the Museum, all staff, but especially Building Manager, Preparator

External relationships: maintains ties to customs brokers, shipping companies, conservators, artists, photographers, fine arts storage companies, artists, galleries

Position: This is a full-time position requiring some evening and week assignments   


  • Bachelors of Art required, with coursework in Art or Art History preferred.
  • A minimum of two years registration or collections management experience in a museum environment
  • Extensive knowledge of AAM’s and ARC’s registration standards
  • Excellent organization skills
  • Strong verbal and writing abilities
  • Ability to work well with others
  • Sound judgment and diplomacy



  • Embark Collections Management Software
  • The Museum Systems (TMS)
  • Zoho Projects
  • Adobe Acrobat Pro
  • MS Office Suite 

Please email a cover letter, resume and three references to [email protected] with subject REGISTRAR.  No phone calls please.

Development Manager

Job Summary

The Development Manager is responsible for overseeing the Museum of Contemporary Art North Miami’s fundraising efforts in the areas of membership, annual giving, mid-level donors, gift processing, donor relations, and stewardship.

Key Responsibilities:

  • Working with Director of Development, create and execute annual campaigns to acquire, steward, renew, and upgrade gifts between $1 and $10,000.
  • Process and acknowledge all gifts to the museum utilizing the donor management system.
  • Coordinate regular renewals, utilizing direct mail, email, and telephone solicitation. This includes drafting letter copy for different audience segments, preparing mailing lists and variable data.
  • Strategize and lead efforts with marketing department to develop membership promotions & materials.
  • Generate regular reports related to membership and annual giving.
  • Create, promote and execute periodic member events, including those related to exhibitions and signature museum events.


  • Bachelor’s degree
  • Experience in a high-energy nonprofit environment or equivalent
  • Strong desire to work in a start-up environment
  • At least three years of fundraising, membership, and event coordination experience
  • Demonstrated ability to prepare and coordinate standard professional correspondence and communications pieces
  • Detail-oriented, with strong organizational, analytical, and planning skills, with ability to meet deadlines
  • Exceptional interpersonal skills; warm and pleasant demeanor
  • Strong written and verbal communication skills with ability to interact with people of all levels and backgrounds
  • Demonstrated ability to manage multiple tasks and maintain composure under time constraints
  • Proven ability to work both independently and collaboratively to achieve departmental goals
  • Proficiency in DonorPerfect (or similar system)
  • Physical Job Requirements

While performing this job the employee will be required to sit (75%), stand, walk (25%), and lift up to 25 pounds. For special events, must be able to remain standing for several hours at a time. This individual will be required to do close work with a computer monitor and repetitive hand movement.

Other Requirements:
Normal working hours will sometimes include evenings, weekends, and holidays. Must be willing and able to participate in work events that occur during these times.

Reporting Structure:
This positions reports to the Development Director and, ultimately, to the Executive Director.

Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned. This description is subject to change at any time.

The Museum of Contemporary Art considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, or any other protected factor.

Applicants: Please email a cover letter, resume and three references to [email protected] with subject DEVELOPMENT MANAGER. No phone calls please.


2018 Fall Internship Program

Starting September 10th

The Museum of Contemporary Art North Miami is pleased to announce our Fall 2018 Internship program. MOCA is committed to providing opportunities for diverse audiences to learn, grow, and consider professions in the contemporary art and museum field. Our summer interns will work alongside key MOCA staff across various offices. Interns will be assigned specific projects to complete throughout the program, but will have access to other departments to learn how the museum functions overall. MOCA Internships are available to undergraduate and graduate students. Internships at MOCA require a commitment of 20 hours per week (minimum). Internships will last 10 weeks, with flexible start/end dates based on the student and departmental needs.

The 2018 Fall Collections Intern will work alongside the Museum Registrar to research the museum’s permanent collection. This research project will allow interns to gain hands-on experience in organizing and cataloguing museum collection objects. The intern will be tasked with gathering information of artists, acquisition and object information as it relates to the collection. The Collections Intern will be trained in the Embark Collections Management Software, where they will update digital records based on research findings. Art history, museum studies, and fine arts majors are welcomed to apply.

The 2018 Fall Marketing Intern will assist MOCA’s graphic designer in digital outreach using social media. The intern will plan social media posts, take photographs, and engage in social media to increase MOCA’s online presence. The Marketing Intern will learn how to use social media in the museum field. Communications, museum studies, and graphic design majors are welcomed to apply.

The Education department at MOCA seeks a summer intern to assist in the planning of the Fall 2018 educational programming at MOCA. Using information available on the upcoming exhibitions, the Education Intern will work alongside the Education Instructor to develop and plan student-focused activities at the museum. The intern will also learn how to effectively engage in community outreach, which invites students from diverse backgrounds to MOCA’s education opportunities. Early childhood education, museum education, and arts education majors are welcomed to apply.

The Administration intern will assist the Executive Assistant in organizing events at the museum. The Administration Intern will learn how to manage schedules, coordinate with vendors, and conduct inventories as assigned. Museum studies and business administration majors are welcomed to apply.

If interested, please contact Adriana Martinez via email with a cover letter and resume to [email protected]  Please include your name and department of interest in the subject of your email.

Artwork Submission Policy

The Museum of Contemporary Art North Miami does not review or accept any unsolicited artworks or portfolios submitted by email, mail, or in-person. Any works or portfolios received by MOCA North Miami will not be returned.


No calls please or drop in visits!